FAQs

 

By state law, all financing statements must be filed online using the North Dakota Central Indexing System (NDCIS).

Real estate filings are filed with the county recorder’s office of the county in which the property is located.  The forms below may be used:

Effective March 1, 2016, state law requires that all central indexing filings and search requests be completed online.  Therefore, no forms exist.  To complete central indexing filings or search requests, use the online North Dakota Central Indexing System (NDCIS).

Users may pay for filings and search requests by credit card (Visa, MasterCard, Discover, or American Express) or eCheck.  The information must be entered each time the user completes a filing or search request.

Users who utilize bulk submission of filings may pay by ACH.

There is no fee to set up an account to use the system.  The only fees required apply to filings, secured party searches, and subscriptions.

According to the North Dakota Century Code, signatures are not required when the filing is completed in the online North Dakota Central Indexing System (NDCIS). However, it is the responsibility of the secured party to determine whether any other laws require signatures, which would then be maintained by the secured party.

A correction statement is filed by the debtor when the debtor believes a financing statement is inaccurate or has been wrongfully filed. The filing of a correction statement does not affect the effectiveness of an initial financing statement or other filed record.

The check digit number is mathematically derived from or related to the other digits of the file number. The function of the check digit number is to trap common presentation errors in numbers such as transposition or substitution errors. The check digit eliminates the need to rely on debtor and/or secured party information matching, thereby improving the efficiency of electronic filing.

To search for state tax liens filed against a debtor prior to March 1, 2016, search by last name first name (e.g., Doe John).  State tax liens filed against debtors on or after March 1, 2016 should be searched by first name last name (e.g., John Doe).

Yes, refer to the User Manual for basic information on how to use the North Dakota Central Indexing System.

The time between submitting a search request and receiving the results will vary.  The three-day period allows for the variance in the processing time for all types of search requests.  Search requests for information only may be processed quicker than search requests that include copies of documents that may need to be redacted by the Secretary of State’s office before being returned to the requestor. 

The processing time is also dependent on the amount of information to be returned and the number of other search requests received by the Secretary of State’s office.  Therefore, while the system states that search requests may take up to three business days to be processed, they may be completed sooner.