Vendors

Vendor Registration with the Secretary of State

To verify your company's registration with the Secretary of State and your Secretary of State ID Number, conduct a Business Records Search.

To become an approved vendor and qualified bidder to the State of North Dakota:

  1. Most businesses must first be registered with the Secretary of State. (See NDCC, Section 54-44.4-09) The registration with the Secretary of State must remain in force to remain an approved vendor and a qualified bidder. The registration with the Secretary of State varies for different types of businesses.
  2. Businesses must register with the North Dakota Procurement Office. (See http://www.nd.gov/spo/) This registration must be completed even though a business may not be required to register with the Secretary of State.

Contact the Secretary of State's office for forms, additional information, or assistance. Most registration forms are available on the Secretary of State's website. The statutory provisions for the required registrations can be accessed at www.legis.nd.gov/general-information/north-dakota-century-code.

Following are the registration requirements for the most common types of businesses:

Sole Proprietor

(See NDCC Chapter 47-25) Any person that engages in business under a trade name must register that trade name with the Secretary of State. A trade name is a business name that does not include the first name and surname of the individual using the business name. The Trade Name Registration is a five-year filing with a fee of $25. (SFN 13401)

Corporation

(See NDCC CHAPTER 10-19.1) A North Dakota corporation must be an active corporation and have its Articles of Incorporation on file with the Secretary of State. A registered agent must be maintained in North Dakota. The fee to file Articles of Incorporation for a business corporation is $100. (SFN 16812)

A corporation incorporated in another state or foreign jurisdiction is considered to be a "foreign corporation" to North Dakota and must file a Foreign Corporation Certificate of Authority Application with the Secretary of State. This application must be supported by a certificate from the filing officer of the jurisdiction of origin that verifies the existence and active status of the corporation. A registered agent must be maintained in North Dakota. The fee is $145. (SFN 13100)

If a corporation uses a business name other than its corporate name (dba), that assumed name is considered to be a trade name and must be registered with the Secretary of State. The Trade Name Registration is a five-year filing with a fee of $25. (See NDCC 47-25) (SFN 13401)

Limited Liability Company (LLC)

(See NDCC Chapter 10-32) A North Dakota LLC must be active and have its Articles of Organization on file with the Secretary of State. A registered agent must be maintained in North Dakota. The fee to file Articles of Organization is $135. (SFN 58701)

A LLC organized in another state or foreign jurisdiction is considered to be a "foreign LLC" to North Dakota and must file a Foreign Limited Liability Company Certificate of Authority Application with the Secretary of State. This application must be supported by a certificate from the filing officer of the jurisdiction of origin that verifies the existence and active status of the LLC. A registered agent must be maintained in North Dakota. The fee is $135. (SFN 19381)

If a LLC uses a business name other than its LLC name (dba), that assumed name is considered to be a trade name and must be registered with the Secretary of State. The Trade Name Registration is a five-year filing with a fee of $25. (See NDCC Chapter 47-25) (SFN 13401)

General partnership

(See NDCC Chapter 45-11) A general partnership that engages in business under a fictitious name must register a Partnership Fictitious Name Certificate with the Secretary of State. A fictitious name is a name that does not include in the partnership name:

  1. The true name of each organizational partner,
  2. The first name and surname of each partner, or
  3. The surname of each partner, repeating a surname if more than one partner has the same surname.

The Fictitious Name Certificate is a five-year filing with a fee of $25 for first two partners + $3 for each additional partner. (SFN 7006)

Limited partnership (LP)

(See NDCC Chapter 45-10.2) A North Dakota LP must be an active LP and have its Limited Partnership Certificate on file with the Secretary of State. A registered agent must be maintained in North Dakota. The fee to file a Limited Partnership Certificate is $110. (The Secretary of State does not prescribe a form for Limited Partnership Certificate.)

A LP organized in another state or foreign jurisdiction is considered to be a "foreign LP" to North Dakota and must file a Foreign Limited Partnership Registration with the Secretary of State. This application must be supported by a certificate from the filing officer of the jurisdiction of origin that verifies the existence and active status of the LP. A registered agent must be maintained in North Dakota. The fee is $100. (SFN 7936)

If a LP uses a business name other than its LP name (dba), that assumed name is considered to be a fictitious name and a Partnership Fictitious Name Certificate must be filed with the Secretary of State. The Partnership Fictitious Name Certificate is a five-year filing with a fee of $25. (See NDCC Chapter 45-11) (SFN 7006)

Limited liability partnership (LLP)

(See NDCC Chapter 45-22) A North Dakota LLP must be active and have a Limited Liability Partnership Registration filed with the Secretary of State. A registered agent must be maintained in North Dakota. The fee is $35 for the first two managing partners + $3 for each additional managing partner. (SFN 50233)

If a LLP uses a business name other than its LLP name (dba), that assumed name is considered to be a fictitious name and a Partnership Fictitious Name Certificate must be filed with the Secretary of State. The Partnership Fictitious Name Certificate is a five-year filing with a fee of $25 for first two partners + $3 for each additional partner. (See NDCC Chapter 45-11) (SFN 7006)

Limited liability limited partnership (LLLP)

(See NDCC Chapter 45-23) A North Dakota LLLP must be an active LLLP and have its Limited Liability Limited Partnership Certificate on file with the Secretary of State. A registered agent must be maintained in North Dakota. The fee to file a Limited Liability Limited Partnership Certificate is $110. (The Secretary of State does not prescribe a form for Limited Liability Limited Partnership Certificate.)

A LLLP organized in another state or foreign jurisdiction is considered to be a "foreign LLLP" to North Dakota and must file a Foreign Limited Liability Limited Partnership Registration with the Secretary of State. This application must be supported by a certificate from the filing officer of the jurisdiction of origin that verifies the existence and active status of the LLLP. A registered agent must be maintained in North Dakota. The fee is $100. (The Secretary of State does not prescribe a form for Foreign Limited Liability Limited Partnership Registration.)

If a LLLP uses a business name other than its LLLP name (dba), that assumed name is considered to be a fictitious name and a Partnership Fictitious Name Certificate must be filed with the Secretary of State. The Partnership Fictitious Name Certificate is a five-year filing with a fee of $25 for first two partners + $3 for each additional partner. (See NDCC Chapter 45-11) (SFN 7006)

Other

Any business that is organized in a manner other than as above listed, contact the Secretary of State's Office for registration instructions.